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  • Writer's pictureLaura Mackenzie

How to be more productive with time blocking

Updated: Jun 23, 2023

When I first started working as a VA, I found it quite difficult to switch up between multiple clients' work and my own work throughout the day. I actually quite often found that even though I'd spent the whole day at my desk, I hadn't got as much done as I wanted to.

That's where the miracle that is time-blocking saved me!

It is a time management process that essentially means you block out times of your day and assign them to different tasks.

I do it old school and write it down (yes, on pen and paper!) every morning in my diary. So, I look at my list of tasks to do for the day, taking into consideration priorities and deadlines, and roughly working out how long each task will take me to do I will block out my day accordingly.

If you, like me, have found yourself trying to get lots of things done throughout the day and not really achieving any of them in the way that you need to, time blocking is absolutely going to change the game for you.

You control the schedule, so your schedule doesn't control you!

How to be more productive with time blocking

The key to this method is to stay organized and make sure you know what tasks need completing, and when. Set deadlines on your tasks (Asana is such a great tool to keep on top of your to-do lists) and use these deadlines when planning out your work day or work week in time blocks.

By planning your time in advance, you won't waste time flitting between projects or feeling rushed to focus on multiple things. Follow your time-blocked schedule, if you get distracted and start doing something else, bring yourself back to your prioritized to-do list and refocus on the task at hand.

I promise you, this will be the most effective method for maximizing your productivity!

L x

Laura Mackenzie

Creative Virtual Assistant at Kelp Collective


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